OneDrive tips – How to share files with colleagues and keep version history

What is OneDrive for Business? OneDrive for Business is your professional and personal cloud storage where you can store up to 1 TB of files (office documents, videos, images, Pdf) just like a virtual Hard Disc, only minus the excessive cost and deteriorating ROI. Additionally, it lets your perform real-time collaboration and gives you the right to restrict availability of file and control who can edit/view it. One of the most interesting features of OneDrive is that it allows you to maintain a record of the various versions created once a file is shared with a contact, version count can go up to 25.

Below is a small guide explaining through screenshots, how files can be shared and retrieved using versioning.

1. Once you have signed in to your OneDrive/ Office365 account, you select ‘OneDrive’ from the tile options :

Office 365 Admin Panel

2. You may drag and drop to upload a file, and click on the ‘…’ sign next to it to select ‘ share’ from the options
Onedrive Work Files
3. Type the name/email ID of the colleague you want to share the file with and include a message (optional)

Sharing Work Files

4. To check the versions, simply click on the ‘…’ sign next to the document and select ‘ Version History’

Onedrive Work Files

5. You will see up to 25 versions of the file, you may choose to view/restore/ Delete versions:

Onedrive Workfiles

To learn more about OneDrive and its features, please email us at and we could schedule a demo for you.

Microsoft is thrilled to provide these technologies to help Indian businesses and organizations innovate and compete globally.
To get started with Office 365 today you may connect with our cloud experts at or simply give us a call at 0124 – 450 6200